Post not sent — check your email addresses! Anshu Ansand Tue, Nov 5th, at 7: Everyone is different and affected roles ought to try out shipways wellare a full way to start. Aw, this was an extremely good post. Mon-Sat 5pm — 7pm. By continuing to use this website, you agree to their use. Mukesh Adlakha Wed, Jan 29th, at Sorry, your blog cannot share posts by email.
Please must inform to other members too. Prashant Chavan Wed, Nov 27th, at Da my self find the site useful for my official work as a civil engineer. In cases of loss or shortage being due to inadequacies of prescribed procedure, remedial action to amend the procedure should be suggested promptly to the appropriate authorities.
Depending upon the magnitude and importance of the project, the project team may be headed by an officer of the rank of Executive Engineer or Superintending Engineer or Chief Engineer. The payment of compensation, if any, and the settlement of claims or disputes arising there from, is the responsibility of the Government of that country.
On the receipt side, an additional column is to be opened with a heading "Local Bank". On the payment side, the column "Bank or Treasury" will be utilized as "Local Bank". If, however, the cash balance in hand is considered surplus, the amount in excess may be deposited in the local bank, classifying such remittances on both the sides of the Cash Book. The amount for which.
The amount credited by the local bank should also simultaneously be shown on the receipt side in the "Bank" column. The clearance of these transactions would be effected and watched by Accounts Officer.
The detailed break up of the closing cash balance will be given as under: Part I Cash in hand. Balance with local bank as per Pass Book Less: Cheques issued but not encashed A Add: Amounts deposited in the local bank but not accounted for in the cash book B Balance with the local bank as per Cash Book.
A - Details of cheques encashed Particulars of cheques. Departmental charges and Direction charges will be levied as mentioned in the Section "General Departmental Charges". CPWD only extends technical advice. Annexure Reference para Form No. Certified that: 1 This schedule contains all the RBI drafts issued during the month. Drafts on Government account shown above have been issued in respect of bonafide Government transactions only. Signature of Divisional Officer Drawing Officer. For works done by CPWD other than above, departmental charges are to levied.
It should be ascertained whether an Autonomous Body is fully funded or not by Central Govt. No departmental charges shall be levied by the Central PWD in respect of work in connection with the celebration of the two National Days, viz. Independence Day and Republic Day. The different component of charges, to be levied for different works executed by CPWD are tabulated as below.
Departmental Charges on Percentage Basis. The rates will not be applicable where specific rates of Departmental charges have been prescribed by the competent authority for specific works. The estimated cost of repair works is the amount of technical sanction for such works.
The above charges should, however, be recovered from Commercial Departments, Autonomous Bodies and State. Governments if plans are specially prepared for them. If the plans are required for reference purposes only, copies of type design may be sold to them on the recovery of the cost of prints only, provided an undertaking is given by the organization that if they adopt the designs for construction, normal departmental charges would be paid by them.
Charges shall be levied at the rate of 1. The cost will be worked out on the basis of total carpet area required by the client organization multiplied by a suitable factor to convert it into plinth area, and then applying the normal plinth area rate prevailing in the locality.
Subsequently, this amount will be adjusted in the overall departmental charges if the project is sanctioned, provided no major changes are made in preliminary plans. Adjustment on this account shall be made on the basis of work expenditure directly by the Divisional Officer executing the work by debit to the account of the work and credit to the head " Public Works - Direction and Administration recovered from other Government Department etc.
In case, a Superintending Engineer, not attached to the Central Office, visits abroad, he should report the expenditure incurred to the F. Necessary debit on account of expenditure incurred on staff or on the travelling allowance of Senior Engineers and Architects charged to " Public Works" should be raised against the Ministry of External Affairs and credit adjusted under the "Establishment charges recovered from other Government Department etc.
Department for giving such certificates to the Central Government in respect of building taken on hire by the latter. The recoveries on this account are adjustable under the head "PW-Other receipts". No waiver of departmental charges is allowed for issuing such certificate.
The Unit has been authorised to accept consultancy works of Public Sector Undertakings and other organizations to undertake construction on turn key basis, or for Mission's buildings abroad, etc. Fee for the Consultancy Services to be charged by the Unit are given in Appendix Note:- 1. The soil testing and preparation of models would be paid for extra by the project authorities. An agreement which is enforceable by law is a "Contract. This is subject to any special law according to which a contract should be in writing and attested by witnesses.
Hence in the forms of a contract there is: a A proposal. An offer may lapse for want of acceptance or be revoked before acceptance. Acceptance produces something that cannot be recalled or undone. A contract springs up as soon as the offer is accepted and imposes an obligation upon the person making the offer. It is required to be invariably issued in respect of works for which tenders are to be called.
The Form includes the name of work, estimated cost put to tender, period of completion, time and dates of receipt and opening of tenders, and other relevant conditions. Care is required to be taken with regard to para 4 of CPWD Form 6, which provides two alternatives, viz. Only one of these two alternatives is required to be retained. However, the NIT approving authority may decide to go in for this form even for higher values of work for valid reasons. However, the NIT approving authority may decide to go in for this form even for lesser values of work for valid reasons.
According to the CPWD Form 9, the contractors are required to quote rates for supply of the required quantity of materials, whether raw or finished.
The piecework contract form provides for payment of stipulated rates only when it refers to such quantity of time and also stipulates that the Engineer-in-charge may put an end to the agreement at his option at any time.
It is not much different from Form 10, but any work awarded on Form 11 may be stopped by the Engineer-in-charge at any time, and the contractor is also entitled to stop the work at any time. Lump-sum tender can be either: i For only executing the work as per design, drawing and specification given by the Department, or ii For executing the work including the element of doing design work and preparation of structural drawings as well, which shall be in keeping with the given functional, structural and architectural parameters, and subject to approval by the competent authority before hand.
The tender documents must set out complete scope of the work. Any clarification or doubt as may be raised by the intending tenderer should be cleared before the receipt of tender. The Committee shall co-opt appropriate officers from other disciplines concerned with the work. The same shall be made available or made known to all the participating tenderers, preferably through a pre-bid conference, and invite revised technical bids from them, if required.
If the tenderers are asked to modify their structural design and calculations as a result of this exercise, or if the validity period of the price bids expire, they shall be given the chance of offering revised price bids, and in that event, only the revised price bids shall be opened.
It is not meant for subsequent measurement and payment in the course of execution of the work. Before submitting their tenders, the tenderers shall, therefore, have to satisfy themselves that the quantities given in the tender documents for the various items and components of the work are correct. Deficiencies noticed, if any, should be immediately brought to the notice of the tender inviting authority, who shall examine the same, and make necessary corrections, if required, to the tender documents before receipt of the tenders.
The Executive Engineer shall conduct test checks to the prescribed levels as under para 7. Only work specific changes, acceptable to the Bank, may be made in the conditions of contract. Such changes may be incorporated through additional conditions or contract-data-sheets and not by introducing changes in the standard wordings of the Standard Bidding Documents of the World Bank. It should be mentioned that it shall be open for the Executive Engineer to invite a third party to inspect the work and advise him on the quality, workmanship etc.
In case where the work is to be awarded expeditiously, the prescribed period of notice may be reduced. In urgent cases, or when the interest of the work so demands, or where it is more expedient to do so, works may be awarded without call of tenders after approval of the competent authority as per powers delegated in Appendix- I.
Spot quotations can be collected if the situation so warrants. Spot quotations should be collected by AE or EE. Para 5. Appendix-I may be seen in this regard. In case, a work is to be awarded without call of tenders in excess of the aforesaid limit, sanction shall be obtained from the next higher authority in individual cases.
For this purpose, a proper register shall be maintained in Sub-Division, Division and Circle Offices. However, in exceptional cases involving greater urgency or emergency, they can also award works without call of tenders up to their powers to award works without call of tenders against the estimates technically sanctioned by higher authorities provided approval in principle is obtained from the Executive Engineer. Reasonableness of rate in such case shall, however be ensured by the Assistant Engineer.
These Co-operative Societies, however, shall pay Security Deposits by way of percentage deduction from their bills. Note: 1 The Labour Co-operative Societies should be registered in the District and approved for the purpose by the Registrar of Co-operative Societies.
In such cases, tenders may be entertained even from non-registered contractors. No earnest money is required in such cases. Particular specifications and special conditions should not be repetitive and in contradiction with each other. Additional conditions should be decided by the NIT approving authority, and he shall be responsible for the same.
Wherever special conditions have financial implications, the same should be enforceable. The officer concerned should record the fact in writing at the end of those pages individually. In case it is felt by the Chief Engineer to stipulate certain materials in exigencies of the work, he shall obtain the approval of the ADG on case to case basis. On receipt of such approval, following shall be ensured. Factory made products like pre-cast cement tiles, pre-cast hollow concrete blocks, pre-cast foam concrete blocks, pre-cast RCC pipes etc.
For example, if cement is specified for issue, it should be stated whether it is grey cement or white cement, and whether it will be in bags or otherwise. Recovery of stipulated materials used by contractor beyond permissible variations is to be made at rates specified in Schedule "F". Such deviation limits are to be specified in Schedule "F" annexed to the Form, and shall form part of tender documents. For maintaining uniformity in works carried out by the department, following deviation limits shall be stipulated by the authorities approving the NIT's for operation of Clause 12 of the Form unless there are specific reasons to adopt different deviation limits for a particular work: i For original works a Superstructure..
Where it is not possible to do so due to some reasons, the fact should be intimated to the Superintending Engineer and Chief Engineer concerned explaining the reasons for delay. Non CPWD registered contractors shall have to fulfill the criteria of satisfactory execution of works as given below.
For other categories i. For details refer Para Compound lighting 3. Street lighting 4. HVAC system 5. Wet riser system 6. Fire fighting system. Lifts 8.
Substation 9. DG Set Any other item as decided by ADG ADG in charge of the subregion may dispense with the system of composite tender on case to case basis on the basis of recommendations of zonal chief engineer. In case of composite tenders costing Rs. The eligibility criteria for these non-CPWD electrical contractors shall be the same as mentioned in para ADG can also approve next lower class of CPWD enlisted contractors of electrical category if response from appropriate class is not received in the tenders.
Steps to be followed are given here as under:- 1 The Department will fix only one agency i. Entire work under the scope of composite tender shall be executed under one agreement.
Approval of NIT of Composite works shall be accorded by the major component authority and the cost component of other than major head shall not be considered for the purpose of finanical power as there is merely compilation of different heads for the purpose of NIT.
The eligible tenderers for major component will quote rates for various items of minor components of work also. The lowest tenderers would be decided based on quoted rates in respect of all the schedules attached in tender documents. It will be obligatory on the part of the main contractor to sign the tender documents for all the components. Agencies to be engaged by the main contractor shall have to fulfill the laid down criteria. In case the main contractor himself meets the required eligibility criteria as laid down by the Department for any minor component s of work, he shall be allowed to execute the same after due verification etc.
EE of major component will operate part A and part B of the agreement. The main contractor has to enter in agreement with the contractor associated by him for execution of minor component. In case Engineer-in-Charge of respective discipline is not satisfied with the performance of any agency, he can direct the contractor to change the agency executing such items of work and this shall be binding on the contractor.
Date of completion of all components of work will be same. Levy of compensation under Clause 2 as well as fair and reasonable extension of time will be granted by the SE in charge of the major component in consultation with SE concerned of minor discipline and on receipt of required information in this regard from EE of major discipline as well as concerned of minor discipline.
Also EE in charge of major component shall be competent authority to give fair and reasonable extension of time under provision of clause 5 and SE in charge of major component shall be competent authority to reschedule milestones as stipulated under clause 5.
The agencies of minor components will ensure that their components of the work are executed in time without giving any chance for slippage of milestones of the project. The amount to be withheld under Clause 5 of the contract will be decided by the EE of the main discipline only and not by other EEs. In the event of not achieving the necessary milestones as assessed from milestone bar chart, specified percentage of the tendered value of work will be withheld for failure of each milestone.
Minutes of the meeting shall be circulated to all the intending tenderers, whether or not they attend the pre-bid conference. The list should be as large as possible so that competitive tenders are received. Wherever un-registered contractors or contractors registered with other bodies are proposed to be included, prior approval of the ADG should be taken.
For works estimated to cost up to Rs. For all works above Rs. In exceptional circumstances and for recorded reasons, ADG may, however, dispense with the requirement of pre-qualification. For building works, the number of storeys for the purpose of definition of similar work may be taken as under :. Upto four storeys buildings No binding Five to ten storeys buildings Minimum Five storeys buildings Eleven to fifteen storeys buildings Minimum Eight storeys buildings More than fifteen storey buildings Minimum ten storeys buildings ii.
For any civil work other than building work, if there is a significant component in the work other than normal building work then this component should be considered as main component of the work for the purpose of definition of similar work.
The amount of such component can be mentioned in the definition of similar work. However, the ADG concerned may deviate from above guidelines in the interest of work with recorded reasons. List of contractors satisfying the eligibility criteria and technical bid shall be got approved from ADG.
Financial bid shall be got approved from the authority for acceptance of tenders as per delegation of power. However if the exigencies of work so demand, only technical bid can be called first, but with the approval of ADG concerned.
Later on, financial bids can be called from qualified contractors. Envelope - 1 :- Documents related to eligibility criteria. Envelope - 2 :- Financial bid. Envelope-1 of all tenders shall be opened first.
Financial bid of qualified tenderers shall then be opened at notified time, date and place in presence of tenderers or their representatives. The tenderers shall be required to submit the bids in three envelopes.
Envelope - 1 :- Documents related to eligibility criterion. Envelope - 2 :- Technical bid. Envelope - 3 :- financial bid. Envelope-1 of all tenderers shall be opened first. Technical bids of tenderers who satisfy the eligibility criteria shall then be opened at notified time, date and place in presence of tenderers or their representative.
If required, a conference in respect of technical bids shall be held on notified date, time and place. After finalisation of technical bid, if required, tederers may be given chance to modify their financial bids and there after the financial bids shall be opened. The validity of the tenders shall be reckoned from the date of opening of the technical bids.
There would be no bar to hold the pre-bid conference more than once, especially in more complex types of works. The NIT approving authority must decide the time gap between pre-bid conference and last date of submission of tender based on the importance and complexity of work to avoid extension in the last date of submission of tender. In case any deviation from guidelines except for recalling tenders under para All notices calling for tenders should be in the standard form, and be serially numbered.
A proper register shall be maintained for this purpose. The notices should be issued only after the authority competent to accord Technical Sanction has approved the NIT papers. The units should thus be more specific. It is, therefore, very necessary that each page and the correction slips, as well as other corrections and modifications made in the NIT papers, are numbered and signed by the competent authority in token of approval so that chances of tampering with such documents are avoided.
Mere approval on forwarding letters would not serve the purpose. Thereafter the documents must be. Care shall be taken in the preparation of the Schedule of Quantities so that there is adequate space between the items to enable the contractor to quote the rates without being cramped for space.
The contractor must calculate the amount of each item, and enter it in the column. The Contractor must also total these amounts by sub-heads, and give a grand total in words and figures at the end of the Schedule. The Schedule of contract period as given in Appendix 17 may act as a rough guideline. Requirement of technical staff should be decided by NIT approving authority. For building works recommended scale is given in Appendix 18 9 It should be ensured that a specific reference to the number of correction slips as well as the year of the Schedule of Rates as well as that of the CPWD Specifications, are made while mentioning the Schedule of Rates or the CPWD Specifications for Works, e.
In case any such condition regarding inspection outside India is incorporated in NIT without approval of MoUD, it will tantamount to deliberate violation of instructions and this will attract disciplinary action against the officer approving the NIT.
Tenders to be accepted by EE - upto 30 days ii. Tenders to be accepted by SE - upto 45 days iii. Annexure Register of NIT's issued during the year. Division by Sub-Division work if located out station. Serial number first available in the register: 5 Year: Division. These works are listed by the department and are updated periodically.
These works should be got executed through such agencies only to ensure a proper quality of work. The procedure to be followed in executing such works is given as under. The contractor shall indicate the name s of his associated specialized agencies from the above list, or those fulfilling the above conditions as early as possible and within one month of award of work.
This may be issued to them free of cost. The press advertisement may also request the intending tenderers to refer to this website for more details. In order to get competitive rates in respect of specialized jobs, the NIT Form 6 shall also be sent to some prominent specialized firms, which in the opinion of NIT approving authority are likely to become eligible. Definition of similar work shall got to be approved from ADG if estimated cost of work is more than financial powers of Chief Engineer.
However if the exigencies of work so demand, only technical bids can be called first but with the approval of ADG concerned. Later on financial bids can be called from qualified contractors. A sample Guarantee Bond is given in Appendix 22 as a general guideline. All amounts rounded off to a convenient figure. In case any such condition is incorporated in NIT, it will tantamount to deliberate violation of instructions and this will attract disciplinary action against the officer approving the NIT.
Definition of similar work shall got to be approved from competent authority. To obtain approval of competent authority for definition of similar work proposal in the form of letter containing following information is to be submitted to competent authority by the NIT approving authority. After examining the documents related with eligibility criteria names of contractors satisfying the eligibility criteria shall be approved by the competent authority. After finalization of name of eligible contractors second envelope containing details of technical specifications shall be opened and assessment of technical specifications and their finalization shall be done by NIT approving authority.
After finalization of technical bid, if required, the eligible contractors may be given chance to modify their financial bids. The financial bids original or revised as the case may be shall be opened by the Ex. Engineer and tender shall be accepted by the competent authority as per delegation of financial powers.
After opening of financial bids tenders shall be processed as per the existing procedure. NIT approving authority should allow sufficient time to hold the pre-bid conference after sale of tenders. Tender papers should be issued only after ascertaining from them, about their experience and expertise in the specialized field concerned. The registered contractor shall not be eligible to purchase tender unless he meets out the eligibility criteria for that particular specialized work.
Press notice should also be issued accordingly. The intending tenderers should append details and expertise with their applications for issue of tender papers.
Chennai ii Category "B" - The firms prequalified for a period of two years iii The categorization of lift for various buildings is as under. Category "B" - Office buildings and other non residential buildings except type of buildings classified under category A. Recommendation of Consultant to provide lift out of five makes approved under "A" category should not be treated as final word unless approved by user department.
For such case powers to approve NIT and acceptance of tender shall be as per normal delegation of financial powers. The tender accepting authority will be responsible for the best offer received and reasonability of rates. Accordingly NIT for composite works shall be prepared by the wing having largest component of the work. The committee has recommended for adoption of Annual rate contract system in such cases. The recommendations have been accepted to be tried on experimental basis.
The works, have to be planned in advance-and a number of agencies for works in each colony should be fixed before the start of financial year. Normal ARMO works, however, shall be dealt with under normal tendering system. Certain items may be combined so as to h9ve an item of a finished job sample enclosed. Total anticipated quantities should be taken for framing estimate for technical sanction for each colony as per action plan. Notice inviting tender N. The tenderers eligible for this estimated cost of work will be permitted to participate.
EM, SD, PG shall be payable as per manual provisions in proportion of the estimated cost put to tender. The rates quoted by first lowest tenderer, if beyond acceptable limit, shall be brought down to an acceptable level through negotiations. All the other tenderers shall be given a counter offer to reduce their rates to the rates quoted or negotiated rates by first lowest tenderer.
A maximum of five agencies shall be selected among the agencies who agree to reduce their rates to the level of first lowest tenderer. In case the number of agencies who agree to do the work at rate of first lowest tenderer are more than five then the agencies shall be selected in the order of first lowest, second lowest; third lowest and so on till five agencies are available.
The selection of five agencies as stated above shall be for each tender. Such list shall be valid for complete financial year. The subsequent work shall be. Such agencies shall be debarred for tendering for a period of three years within that Zone. Such action shall be decided by CE.
This shall form part of the contract as special conditions. Apart from these Zones, the system may be followed in other zones if needed. The list of agencies shall be finalized for each division. This system will require some special conditions to be incorporated in the tender documents. These shall be got finalized by Zonal Chief Engineers. Annexure I Reference para Deleted as included in Annexure-IV. Annexure II Reference para Annexure III Reference para Annexure IV Reference para Carriage of Materials 2.
Sinking of tube well. Trenchless pipe works. Care taking works. Sewage Treatment Plant 6. Once published on www. Proof thereof on both the portals in the form of a printout of NIT details and the Tender creation date and time shall be kept on record. The same shall be enclosed with tenders while forwarding to higher authorities for acceptance. Steps for taking printout of tender notice published on www.
Sometimes, tenders may have to be invited for different works by the same Division at the same time, or at short intervals of one or two days. In such cases, it is not desirable to send separate press advertisements for each work, and as far as possible composite advertisements in the prescribed format should be sent to avoid unnecessary expenditure on advertisement.
In such cases the newspaper bills shall also be settled by the CPWD. For economy in cost, following guidelines should be kept in view: i Combined tender notice may be issued for all the works to be awarded around the same time. For this purpose, he should record a certificate to the effect on office copy of each NIT. The Executive Engineer should check such certificates from time to time.
Inspecting Officers from Circle Office and Zonal Office may also check the notice boards for display of the notices, and the office copies of the NIT's for these certificates of the Head Clerk. Abbreviations for Division and the place shall be added. This is illustrated by way of an example under Annexure. The serial number shall be continuous irrespective of the level of the NIT approving authority, i. Assistant Engineer to Chief Engineer. On receipt of the intimation, the first serial number available in the register shall be assigned to the NIT, details noted in the register and the duplicate copy of the intimation returned to the Sub-Division with the serial number of the NIT noted on it under the signature of the Executive Engineer.
In cases where the Executive Engineer decides not to release a particular NIT, no serial number shall be assigned to it. This shall be checked and reconciled in the Divisional Office by the Divisional Accountant before making payment of the first bill to the contractor. In cases when the dates and time for sale and receipt of tenders are required to be extended due to unavoidable circumstances, a proper notice for the same shall be placed on the notice board, and the same should also be published in the website.
Every contractor desiring to purchase the tender documents shall be asked to give a written application. The application may be made by the contractors in the prescribed form shown at Appendix Note:A near relative includes wife, husband, parents, in-laws, children, brothers, sisters, uncles, aunts and cousins.
The Executive Engineer should, however, communicate the information to his Superintending Engineer for record. However, if the NIT approving authority not lower than the rank of Superintending Engineer is satisfied that it is in the interest of the Government to allow a contractor who has been removed from the approved list for reason of inactivity, to participate in the tendering process for getting competitive tenders, he may do so.
The duplicate set of documents cannot be submitted as a tender. In case of loss or defacing of the original set of documents, the contractor shall be required to buy a second set and submit it as tender. However, the tender shall be accepted by the authority who has the powers to accept tenders as per the delegated financial powers. The Engineer-in-Charge shall also intimate the enlisting authorities.
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